I expect portions of today's sworn testimony before the U.S. House Transportation and
Infrastructure Committee entitled "Critical Lapses in FAA Safety Oversight of Airlines: Abuses of Regulatory Partnership Programs," will garner the headlines of every major newspaper tomorrow morning. I also suspect it will result in additional and intense scrutiny on the FAA and the Agency's handling of the civil penalty and certificate action process. While the headlines of the past few weeks and the discussions at the hearing today were aimed at Part 121 maintenance and oversight issues, the impact will indeed be widespread. Further, as air taxi operators grow, the odds are that sooner or later the Part 135 operation, no matter how safe it is, will be the focus of an FAA investigation.
I have discussed previously practical advice on obtaining a Part 135 certificate and perhaps this post is more appropriately entitled "practical advice on keeping a Part 135 certificate." Whether the enforcement action is against the company in the form of a costly civil penalty or against a pilot or mechanic for his or her certificate, an FAA enforcement action can indeed be a "bet the company" matter, especially for start-ups. Realists know that it's not a matter of "if," but "when."
"A certificate action can be a significant blemish on an otherwise stellar twenty-five year pilot or mechanic career. In maintenance cases, the subject matter can be relatively complex, and the publicity can be significantly adverse at a time when such bad news is not welcome for the financially struggling air carriers."
That quote is from an article I published in the NTSB Bar Association Quarterly Newsletter in the Fall of 2004 (at page 8) entitled "Successfully Defending Enforcement Actions." (Ironically, in that same issue was an article (at page 11) right after mine entitled "SATS Program to Change Air Travel"). Based on today's news involving Southwest Airlines, not much has changed since then. The adverse publicity on all air carriers has been intense while Southwest executives today repeated numerous times under oath the complexity related to the Airworthiness Directives that the company has been accused of violating. Complex maintenance matters. Adverse publicity. Financially struggling air carriers.
In that article, I listed my top ten practice pointers for handling enforcement actions based on my experiences of handling hundreds of them. That advice is just as relevant today to start up air taxi operators. The original article has a wealth of mini "war stories" and real world practical applications and examples of these pointers, so I commend it to you for a quick read. Here is a summary of those tips:
1. Know the facts and the federal regulations - Once you get a Letter of Investigation ("LOI") or a Notice Or Proposed Civil Penalty, you must start preparing your defense.
2. Prepare years in advance for the formal action - These matters can take years to resolve or even be initiated, but start preparing immediately to preserve evidence and testimony.
3. Time is on your side - No need to rush to a resolution.
4. Did you do it? This will make a difference in the defense strategy in handling the case. You better know the answer to this question before you make any public statements. Better yet, don't make any public statements!
5. Always request an In Person Informal Conference with the FAA Regional Counsel's Office.
6. Know your adversary - Know the opposing attorney, the inspector, the Region, etc.... Counsel needs to do their homework.
7. Consider your previous violation history - First offenders are easier to defend than repeat offenders. Violation history is part of the FAA's assessment criteria for the severity of the penalty.
8. Make them prove it - The FAA has the burden of proof. Sometimes circumstances warrant taking a stand.
9. Argue the important facts and provide tangible evidence to the FAA - This is especially true if you are seeking mitigation of a proposed penalty because you know the answer to Number 4 above is "yes."
10. Consider all settlement options.
Perhaps this sounds self serving, but FAA enforcement actions are not something you want to handle without counsel. Many people innocently respond in writing to the FAA's initial Letter of Investigation because it politely invites you to do so (within 10 days), it comes from an inspector and there is a tendency and desire to want to give the appearance of cooperation with the FAA. While cooperation is indeed important, so is knowing what is going on. If the FAA has decided the matter is important enough to send an LOI, there is a high probability that the matter is important enough to warrant a subsequently issued Notice of Proposed Civil Penalty or a Notice of Proposed Certificate Action. Typically, in the FAA's Items of Proof Packet, revealed later in the future, the operator's earlier and initial written response to the LOI is Item of Proof No. 1. More information on the enforcement process can be found on the FAA website.
Today's hearing reminded me of the importance of properly handling all facets of an FAA investigation. Just as all operators have emergency response plans in case of an accident or incident, you should have a prepared FAA investigation action plan. At the initiation of the proposed penalty and even before proving its case, the FAA has the authority to issue a press release (A practice I have never thought was fair). Once adjudicated or paid by the entity, the actions become a matter of public record and the cases, sanctions and fine amounts are all listed on the FAA website in a published Quarterly Report. The last quarter of 2007 included fines ranging from $500 to $325,000.
The original 2004 article discussed here was written for an audience of attorneys, so Tips 1 through 10 were for practicing members of the NTSB Bar Association. For air taxi operators in 2008 facing FAA inquiries or investigations, best to find experienced aviation counsel -who preferably already knows tips 1 though 10! Good luck, stay compliant and fly safe.
Technorati Profile
Read more!